BY-LAWS
OF
EXTREME ROUSER GROUP OF THE PHILIPPINES INC.
(Name of Corporation)
ARTICLE
I
MEETINGS
Section 1. Annual
Meetings - The annual meetings of the members shall be held at the principal
office of the association on 1st Friday of January
of each year. The President shall render his annual report
to the members regarding the activities of the association. The election
directors shall also be held during this regular meeting.
Section 2. Special
Meetings - Special meetings of the members shall be called as the need thereof
arises, by the Board of Trustees or the President or upon petition of 1/3 of
the general membership.
Section 3. Notices -
Notices of the time and place of annual, and special meetings of the members
shall be given either personally or by special delivery mail, at least two (2)
weeks before the date set for such meeting. The notice of every special meeting
shall state briefly the purpose or purposes of the meeting.
Section 4. Quorum - A
quorum for any meeting of the members shall consist of a majority of the
members and a majority of such quorum may decide any question at the meeting,
except those matters where the Corporation Code requires the affirmative vote
of a greater proportion.
Section 5. Order of
Business - The order of business at the annual meeting of the members shall be
as follows:
a.
Proof of service of the required notice of the meeting.
b.
Proof of the presence of a quorum.
c.
Reading and approval of the minutes of the previous annual
meeting.
d.
Unfinished
business.
e.
Report
of the President.
f.
Election of the Trustees for the ensuing year.
g.
Other matters.
Section 6. Voting
Proxy - Each member shall be entitled to one vote, and he may vote either in
person or by proxy which shall be in writing and filed with the Secretary of
the association before the scheduled meeting.
ARTICLE II
TRUSTEES
Section 1. Board of
Trustees - The corporate powers of the association shall be exercised, its
business conducted and its property controlled by the Board of Trustees.
Section 2. Qualifications
- The trustees to be elected must be of legal age and members of the association.
Section 3. Disqualification
of Trustees or Officers - No member convicted by final judgment of an offense
punishable by imprisonment for a period exceeding six (6) years, or a violation
of the Corporation Code of the Philippines committed within five (5) years
prior to the date of his election or appointment, shall qualify as a trustee or
officer.
Section 4. Term of
Office of Trustees - The trustees shall
hold office for two year and until their successors are duly elected and
qualified.
ARTICLE III
OFFICERS
Section 1. Officers -
The officers of the association shall be a President, a Vice-President, a
Secretary, Treasurer, Auditor, Sgt-at-Arms and an Adviser. They shall be
elected by the Board of Trustees from among themselves. The Board may combine
compatible offices in a single person.
Section 2. Term of
Office of Officers - All officers including National positions of the
association shall hold office for two years and until their successors are duly
elected and qualified.
ARTICLE IV
FUNCTIONS & POWERS
OF OFFICERS
Section 1. President
- The President shall be the Chief Executive Officer of the association. He
shall preside in all meetings of the members of the association and the board
of trustees.
He shall execute all resolutions of the
Board of Trustees. He shall be charged with directing and overseeing the
activities of the association. He shall submit to the Board as soon as possible
after the close of each fiscal year, and to the members of each annual meeting,
a complete report of the activities and operations of the association for the
fiscal year under his term.
Section 2. Vice-President
- The Vice-President, if qualified, shall exercise all powers and perform all
duties of the President during the absence or incapacity of the latter and
shall perform duties that maybe assigned by the Board of Trustees.
Section 3. Secretary
- The Secretary shall give all notices required by these by-laws and keep the
minutes of all meetings of the members and of the Board of Trustees in a book
kept for the purpose. He shall keep the seal of the association and affix such
seal to any paper or instrument requiring the same. He shall have custody of
the members register and the correspondence files of the association. He shall
also perform all such other duties and work as the Board of Trustees may from
time to time assign to him.
Section 4. Treasurer
- The Treasurer shall have charge of the funds, receipts and disbursements of
the association. He shall keep all moneys and other valuables of the
association in such banks as the Board of Trustees may designate. He shall keep
and have charge of the books of accounts. He shall also perform such other
duties and functions as may be assigned to him from time to time by the Board
of Trustees.
Section 5. Auditor - the Auditors shall play a vigilant and
objective role in ensuring that the shareholders' interests are well protected
and that the organization have acted within reason. It is the shareholders who
primarily depend on the good faith and efficiency of the auditor to ensure that
organization’s actions in the day-to-day operations are verified.
Section 6.
Sgt-at-Arms - The executive duties of the sergeant at arms is to
maintain order at organization meetings in particular, and club activities in
general, to
ensure that members adhere to organization rulings, policies, and expected
models of conduct when dealing with other members or outsiders and to
defend Organization members, property, or territory from outside threats.
Section 7. Adviser - Adviser
are first and foremost will provide information, present alternatives,
encourage responsibility, support creativity, and challenge the group members
to develop as leaders. In this role an advisor walks a fine line between
leading the organization and giving the organization the strength to lead
itself.Adviser should not assume a role as a leader. An adviser can be placed into four categories: planning assistance, leadership skill development, resource guidance/policy interpretation, and transition.
ARTICLE V
MEMBERS
Section 1. Qualifications
for Membership - The National Officers Thru the Chapter Officers shall
determine the qualifications of an applicant for membership.
Section 2. Rights of
Members - A member shall have the
following rights:
a.
To exercise the right to vote on all matters relating to
the affairs of the
Chapter
which they belong;
b.
To be eligible to any elective or appointive office of the
Chapter which they belong;
c.
To be eligible to become a National Officers if a position
is vacant;
d.
To participate in all deliberations/ meetings of the
association;
e.
To avail of all the facilities and benefits of the association;
f.
To examine all the records or books of the association
during business hours thru the chapter president.
Section 3. Duties and
Responsibilities of the Members - A member shall have the following duties and
responsibilities:
a.
To obey and comply with the by-laws, rules and regulations
imposed by the National Officers (Board of Trustees) or each Chapters provided
that such rules imposed by individual Chapters has a written consent and was duly approved by the National Officers;
and any such rules may be promulgated by the association from time to time;
b.
To serve and protect the integrity and the emblem of the
group and will not join any rouser group while still in active membership with
RGP.
c.
To promote the group motto which is GOD, FAMILY, WORK and
RGP.
d.
To advise the chapter head which he/she belongs if the
member intends to transfer to another chapter of his/her choice, unless the
National Officers ordered the transfer due to some legal reasons.
e.
To promote peace and harmony amongst all RGP members,
officers as well as other riders organization.
f.
To avoid exchanging of bad words among fellow RGP members.
g.
To avoid domestic quarrels by not having a lady back for
rider for married members during official rides. Only the immediate family
member for married members are allowed.
h.
To attend at least one Unity ride and National ride a
year.
i.
To attend all meetings of the association prescribed by
his chapter;
j.
To pay membership dues and other assessments of the
association.
ARTICLE VI
SUSPENSION, EXPULSION
AND TERMINATION OF MEMBERSHIP
Suspension, expulsion and termination of
membership, shall be in accordance with the rules and regulations of the
association.
Any member of the association may file
charges against a member by filing a written complaint with the National Secretary
of the Association. The Board of Trustees shall call a special meeting to
consider the charges. An accused member maybe transferred to another chapter
pending investigation of charges against him/her. The affirmative vote of
majority of all the trustees shall be necessary to suspend a member or expelled
if deem necessary, provided that if the penalty is expulsion, the affirmative
vote of the majority of his/her present chapter shall be necessary.
ARTICLE VII
FUND
Section 1. Funds -
The funds of the association shall be derived from admission fees, annual dues
and special assessments of members, gifts, or donations.
Section 2.
Disbursements - Withdrawal from the funds of the association, whether by check
or any other instrument shall be signed by the Treasurer and countersigned by
the President and the Auditor. If necessary, the Board of Trustees may
designate other signatories.
Section 3.
Allocations – The funds of the association may be used in the processing of
Legal documents of the association, Official Chapter Visits of National
Officers, Corporate Meetings, medical assistance (for members only), and
Accident Assistance (for members only). All that are mentioned must be
supported by proof and receipt before funds may be allotted.
Section 4. Fiscal
Year - The fiscal year of the
association shall be from January 1st to December 31 of each year.
ARTICLE VIII
CORPORATE SEAL
Section 1. Form - The
corporate seal of the association shall be in such form and design as may be determined
by the Board.
ARTICLE
IX
AMENDMENTS OF THE
BY-LAWS
Section 1. Amendments
- These by-laws, or any provision thereof, may be amended or repealed by a
majority vote of the members and by a majority vote of the Trustees at any
regular or special meeting duly held for the purpose.
Adopted this 3rd day of November, 2016 in Pulong
Buhangin, Sta. Maria, Bulacan by the affirmative vote of the undersigned
members representing a majority of the members of the association in a special
meeting duly held for the purpose.
(Note: 1. If filed with Articles of Incorporation,
these by-laws should be signed by all incorporators;
2.
If filed after incorporation, should be signed by majority of the members and
should submit Board of Trustees certificate for the adoption of the by-laws)
___________________________________ ____________________________________
Cristopher M.
Cristobal Jeffrey Ellamil
(President) (Vice-President)
___________________________________ ____________________________________
Al Jason S. Federico Nicodemus R. Albofuera
(Treasurer) (Sgt-at-Arms)
___________________________________ ____________________________________
Zander S. Gonzaga Aquilino C. Oreto Jr.
(Auditor) (Secretary/Adviser)
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